Workplace Specialist

Alma is hiring!

About

At Alma, we are convinced that trade must be well balanced to be sustainable. Because finance has a key role in business, our mission is to put it back in its rightful place : at the service of merchants and consumers!

That’s why we create financial products that empower merchants to sell more, and help consumers purchase better products while never encouraging them to get over-indebted.

Our tech solutions are accessible to all, easy to implement, and that eliminate purchase friction.

For merchants, our instalment and deferred payment solutions are excellent ways of increasing customers' loyalty and satisfaction, as well as generating up to 20% extra sales revenues without any risk.

For consumers, the purchase experience is enhanced (4.8/5 on Trustpilot) and Alma helps them handle their budget easily. They pay later, Alma pays the merchants right away.

We are the leader in France, on track to win the European market on the (very) powerful Buy Now Pay Later (BNPL) industry, as we’re now processing payments in 10 European countries. Over the past 5 years, more than 16,000 active merchants have chosen Alma to be their innovative BNPL solution, and we have served over 5 million consumers.

The team has grown from 2 to 300+ people, we raised a €115M series C early 2022 to help us accelerate further and Alma is already part of the French Tech 120 ranking of the most promising French technology companies. And that's only the beginning.

Job Description

👉🏻 The People team’s goal is to propose a top notch employee experience to our Almakers and Almanagers while supporting business and organizational growth. We are a bunch of nice, diverse and committed fellows to make Alma a place where you can grow and thrive.

As the Workplace Specialist, your role will include 2 main missions: lead internal events organization at Alma (from inter team challenges to annual seminar) & support the Workplace Experience department.

👉🏻 At Alma, we believe that engaging with best-in-class partners is key to help accelerate our go to market, improve our product and build significant competitive advantages that will help Alma become a market leader. We are growing our partner ecosystem and we want to make all partnerships as successful as possible.

A significant part of this success will depend on Alma’s ability to attract and keep the best talents on the market as a top employer. We are grown-ups that still want to grow up: we value autonomy and learning and our internal organization and work environment must reflect these values.

That’s why we are seeking a Workplace Specialist to accompany our teams on all events & employee experience aspects.

About the job

👉🏻 Reporting to the Head of Workplace Experience, you will be in charge of:

Workplace Specialist:

  1. Support the Workplace Experience in the day-to-day activities by negotiate and manage contracts with suppliers (consumables, maintenance, company cars, travels …) & solve day to day issues
  2. Monitor Workplace budget from ordering to invoicing
  3. Coordinate office & coworking moves and workspace reorganizations
  4. Involved in the safety of the premises (monitoring of first-aid staff, evacuation training, etc.)

Internal Events:

  1. Organize monthly all-hands meetings with presentations from different department and other team events from brief to logistics
  2. Manage event logistics & communications, budget & negotiate with service providers for the area concerned (workshops, outings, hackathons, anniversaries, business successes, key annual events …)

Assistant to the Founders:

  1. Help the Founders manage their diary for external meetings
  2. Support the Chief of Staff for delegated executive topics

About you

👉🏻 Your skills

  • Highly adaptable and comfortable with ambiguity
  • Proactive and autonomous
  • Excellent interpersonal skills and ability to work with diverse teams
  • Detail-oriented with the ability to see the big picture
  • Passionate about creating positive workplace experiences
  • Familiarity with audio-visual equipment for events and presentation and basic graphic design skills (e.g., Canva, Adobe Creative Suite)

👉🏻 Your experience

  • 3-5 years of experience in internal communications, event planning, or office management ideally in a fast-paced startup environment
  • Excellent written and verbal communication skills
  • Strong organizational and project management abilities
  • Proficiency in Google Office and familiarity with collaboration tools (e.g., Slack, Notion)
  • Creativity and problem-solving skills
  • You have worked in an international and multicultural context, and you are fluent in both French and English

About the recruitment process

  • Visio call with a member of our Talent Acquisition team
  • Visio call with Murielle (Head of Workplace Experience)
  • Case study presentation and live feedback with Murielle & Vincent (VP People)
  • Culture fit interview with Amélie (Chief of Staff)

Additional Information

  • Contract Type: Full-Time
  • Location: Paris
  • Possible partial remote